Is there a mobile app to cover major office management tasks?

Office management constantly deals with paperwork. Document workflow needs to be fast and organized. Prompt communication between the teams in the office and in the field is key to successful documentation flow. Speeding up decision-making is crucial to a faster-invoicing process. The ability to quickly approve changes or updates from those in the office for those in the field leads to cutting off the waiting time.

How is the documentation flow organized in the majority of companies?

First, they create a document, be it a work order or an estimate, or a bill of lading. Secondly, they send it to the client to review. Lastly, they wait for the customer to approve it with the signature so the work can get done. But then the job needs to get paid — that’s a whole other set of documents. The invoice has to be created and sent to the client. This cycle delays the payment all the way around.

Snappii has created a mobile app that significantly improves this cycle and accelerates it. The DocuMate Scanner app. This app has the ability to scan a document, share it with anybody, get a signature and send it back to the office. Just imagine the time saved on driving paper forms from the office to the customer and to the field to get all the signatures. With just one app, the office manager can scan a document or upload it from email, apps, or cloud drive, then share it with the team via — again — email, apps, or cloud drive — the team member will review the document, edit it if needed and send it to the customer to sign. The customer will sign it and send it back to the team, who in his or her turn, will send it to the office manager.

The chain is still the same, but the time spent on this takes just a few minutes. Not only the DocuMate Scanner app saves time, but it also saves the money wasted on paper processing and storage. Everybody has a phone or tablet these days, and it literally takes less time to find it than it takes to find a pen to sign a document.

Use this technology for your business operations. Offices no longer have to wait for bills of lading or other documents, they can receive them almost immediately and work with them. The DocuMate Scanner app is free to download from the Apple AppStore.